An inspiring career awaits you! 
 
The Kessler Collection is a portfolio of luxury boutique hotels, unique restaurants and experiences with a Bohemian twist. The collection's captivating hotels feature curated art, original music, unique architecture and stories around every corner, all located in destinations people want to be. Our mission of inspiring places, intuitive service, and exuberant guests means we are committed to our Grand Performers learning, development, and well-being. We believe people want to be inspired!

Grand Performers may enjoy a range of benefits, including:

• Marriott Employee Discounts Worldwide
• Competitive Wage & Discretionary Bonus Program
• Medical, Dental, Vision Insurance
• Company-Sponsored Life Insurance
• Short & Long-Term Disability Insurance
• Tuition Reimbursement Program
• 401(K) with Discretionary Company Matching Contributions
• Employee Assistance Program

JOB SUMMARY

The Procurement Coordinator will oversee the daily coordination of keying food, beverage, banquet, disposable, specialty, and long lead items.  They will be the main person in charge of creating and closing Purchase Orders, requisitions, and order sheet maintenance within the Birchstreet Operating System.  The role will include keeping order guides and inventory updated, organized, and accurate. They will assist in overseeing the daily procurement operation at a supervisory level. They will assist in maintaining the storeroom in accordance with the standards expected of a luxury hotel and will assist in overseeing the beverage storeroom organization and bin system. Will assist Procurement Manager in overseeing the lead receiver and receiving team in making sure all requisitions are filled in a timely and accurate manner.  Will partner with the Procurement Manager to assist in overseeing monthly inventory physical counts, and uploading reports.  Will perform tasks of a liaison between leadership roles and estimated shipping times of special order items, including daily updates of out-of-stock items with estimated arrival windows. Maintains and upholds the Kessler Collection and JW Marriott Brand standards.

CORE RESPONSIBILITIES

Primary responsibilities and tasks include, but are not limited to the following:

• Daily keying of all necessary food, paper, and beverage to requested par levels for operations.
• Review request emails & purchase orders with information on orders from the Director of Procurement and the Food & Beverage Leadership Team.
• Assist in leading daily Stand Up.
• Attend weekly meetings including Resume meetings.
• Receive invoices against items received, noting and correcting any financial discrepancies.
• Refuse acceptance of damaged, unacceptable, or incorrect items and apply credit memos.
• Ensure accuracy of requisition order sheets, noting out of stocks and shorts and adjusting requisitions accordingly,
• Create and keep an out-of-stock log to order against and email out daily to the Director of Procurement, Chef, and F&B Director.
• Close all invoices against purchase orders accurately to insure accurate costs are logged into Birchstreet
• Closing daily invoice log and submitting invoices and logs to finance dept.
• Assist the dock supervisor and insuring all packages are tracked and signed for on the internal shipping network.
• Scan all food, paper, and beverage invoices into DocStar with coding
• Assist Purchasing manager with managing storeroom par levels and lead time items in addition assist with purchasing special orders/tasks
• Will oversee the wine and liquor storage room organization, directing team members to manage the Aisle Shelf Bin organization system
• In absence of Purchasing Manager, lead the department to the daily standards that have been established
• Maintain a clean and organized email system, responding to all requests in a timely manner, and updating requestors on the ETA of items ordered.
• Track and notify Purchasing manager of items shorted or missed shipments and reorder/find alternatives as necessary and provide new eta to relevant teams.
• Issue internal credit memos when discrepancies or price errors for requisitions.
• Assist in Maintaining Birchstreet database’s order sheets and inventory.
• Maintain accurate and appropriate daily operating pars of additional supplies as needed.
• Assist the Purchasing manager with requisition fulfillment in case of the team is shorthanded, including delivering items along with other daily duties.

KNOWLEDGE, SKILLS, AND ABILITIES 

• Ability to learn basic purchasing program (Birchstreet) key features for receiving
• Ability to code and load invoices into scanner
• Ability to calculate basic math figures, adjust invoices and price corrections
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. 
• Ability to effectively communicate across departments in email and messaging systems
• Ability to speak effectively before groups of customers or employees of organization
• Ability to work with and understand financial information, data and basic arithmetic functions
• Ability to interact with upper levels of management.
• Strong written, verbal, and interpersonal skills.
• Ability to utilize Basic Math functions for receiving purposes
• Ability to stand and walk for extended periods of time, (7+ Hours)
• Ability to lift regularly and frequently packages weighing up to 75 lbs/
• Ability to climb stairs while carrying packages weighing up to 30lbs
• Ability to start an early work shift,
• Ability to be punctual, and maintain regular attendance
• Ability to work for extended periods of time in a refrigerated / freezer environment.
• Ability to sometime work in inclement weather. 

MINIMUM QUALIFICATIONS

• Associate's degree OR equivalent years of experience and education - preferred
• Minimum one-year related experience in a similar title and level – required
• Experience within luxury brands/markets – preferred
• Valid Drivers License and Insurance – required

WORK ENVIRONMENT 

The work environment/conditions described herein are representative of those that an incumbent may experience.

• The majority of time will be spent working in a mix of indoor and outdoor delivery routes.
• Candidate must be comfortable working in a shared space, with constant noise, without the use of a private office.
• Candidate must maintain a professional working demeanor at all times.
• Schedules may vary from week to week based on business demands

PHYSICAL DEMANDS

• While performing the duties of this job, the employee is regularly required to, sit; use hands to finger, handle, or feel and talk or hear
• Employee is frequently required to reach with hands and arms
• Employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl and taste or smell
• Push, pull, and lift up to up 75 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 75 pounds.

The Kessler Collection is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.